Presentation Guidelines

Oral Presentations

Oral presenters will have 14 minutes to present, followed by 4 minutes for questions and speaker change. The timing will be strict, and session chairs will be requested to stop speakers exceeding the 14-minute presentation slot. Presenters should introduce themselves to the session chairs during the break before the start of their oral session.

Speaker Check-In

  • Speakers are required to use the computers provided by the conference for their oral presentations. Personal laptops may not be used.
  • The two conference lecture theatres (LT1 and LT2) are each equipped with desktops with Windows 10 Pro and a projector resolution of 1920*1080. PowerPoint or Adobe PDF are the only accepted presentation formats. Please make sure that your presentation is made using an up-to-date version of PPT (Filename.pptx) or pdf.
  • It is recommended that multi-media sound or video files are embedded in the presentation file.
  • Presentations must be uploaded onto the desktop in the lecture theatres (LT1 or LT2) using a USB pen drive during the break, prior to the session (and any video/audio demo tested).

Speaker instructions

  • Please arrive to your presentation room 15 minutes prior to the session start time to familiarize yourself with equipment and procedures.
  • Please sit towards the front of the room in the session in which you are presenting.
  • The Session Chair will introduce your presentation as well as monitor the length of the presentation. All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones. A laser pointer and slide advancer will be available at the podium for your use.



Presentation requirements

  • The posters should be prepared to be of vertical A1 size. Pins will be provided.
  • You will have access to the boards 30 minutes before the start of your poster session.
  • The posters should be taken down at the end of the session.
  • At least one of the authors must be present at your poster during the poster session.

Suggested poster format

  • Posters should be easily read at a distance of 1.5 meters.
  • A poster printed on one large sheet of paper is encouraged.
  • Include the title of the presentation, the authors’ names, and the institution(s) at the top centre of the poster.
  • Avoid paragraph format, provide information in distinct clear and short bullet points.
  • Poster numbers will be provided on site. Poster numbers will be placed on the poster board to help identify your poster.
  • Introduction and Summary/Conclusions sections are advised.
  • Double space lines of text is recommended.